A school is a place for learning, but language can become a barrier when trying to reach as many people as possible. Technology and economic powers, however, have made schools worldwide more international, and many educational institutions are opening their doors to scholars from around the world.
One of the ways this has been done in the past is by organizing multilingual events on campus. However, this can be a daunting task, especially if it’s your first time. So, in this article, we aim to simplify things by reviewing a few of the best practices one should consider when planning multilingual events in school.
5 Best Practices For Organizing Multilingual Events In Schools
There are many things to consider when planning an in-person event, not to mention a multilingual one. However, the 5 tips below will help make your task a much easier one:
1. Research Your Attendees
When you send out invitations for your event, you should include a form asking the recipients to provide basic information about themselves, such as age, the field of study, possible health concerns, and preferred language. While this might seem a bit excessive, it can be beneficial in planning a successful event.
For instance, if you find out that some of your attendees use wheelchairs, you can use this information to plan the setting layout and ensure a more inclusive event.
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2. Ensure The Interpreters’ Language Knowledge
After you have discovered what languages your guests will be speaking, you need to get the right interpreters for the job. The interpreters will need to be briefed on what to expect regarding the number of guests and their roles during the event.
This will help ensure smooth communication and planning. Before you hire experts for your event, check their education and recommendations. You can also test their skills to ensure they are qualified.
3. Translate Event Materials
After getting your interpreters prepared, you need to make sure all event materials are correctly translated. For this, you’ll want to use reliable and trusted online translation services. There are websites that you can hire, but make sure to pick ones with a decent reputation for delivering accurate and top-quality translation services.
Once all materials are translated, you should ensure that both online and physical versions of them are available. This will help to ensure that nobody gets left behind not appreciating the full benefit of the event, even if your physical copies aren’t enough.
4. Share the Event Schedule
You should share the event schedule well in advance. It would be wise to send out emails with event details at least a week before the event date.
At the beginning of the event, you can use the first few minutes to prepare guests for what lies ahead on the schedule. This will be especially useful for attendees that are new to the environment or these types of events.
5. Test Run Everything
Lastly, you’ll want to make sure everything is working as intended days ahead of the event. This includes testing the audio equipment and checking if the infrastructure has been set up correctly.
Even if you have already performed these tests, repeat them as the event draws closer. This will help prevent unforeseen mistakes that can cause the event to be postponed.
While planning events can be challenging, there are many steps we can take to make them easier. A multilingual event is no exception, and by following the best practices suggested in this article, you’ll be giving yourself the best chances for success. If you enjoyed this article, consider sharing it with friends.
Joanne Elliot is an online tutor and writer. She has worked with many students and has organized a few multilingual online educational sessions.
Her experiences have helped her better understand the best practices for getting the most out of multilingual events, and now, Joanne is committed to sharing what she has learned with her audience.